Managing your home: new build
If your home is a newly built home, then the New Homes Manager will manage your property for the first 12 months of its life.
They will work with you while you settle in and ensure the property is managed to a high standard.
You will be provided with individual contact details for your New Homes Manager when you move in.
After one year, the property will be managed by a Neighbourhood Manager: we will tell you who this is.You can contact them through our Customer Care Line on 0300 123 3456 (press option 2). They’re open from 8am to 5pm Tuesday and Thursday, and from 8am to 6pm on Monday, Wednesday and Friday.
The CCL can usually deal with most enquiries you might have. Where necessary, though, they’ll ask your Neighbourhood Manager to contact you directly.
Managing your home: existing property
If you’ve bought an existing Family Mosaic property, then it will be managed by a Neighbourhood Manager.
They’re responsible for monitoring communal services that are delivered to your development. The setting and administration of your service charge is managed by our Service Charge Team.
If you’ve a question about the management of your property or block, then contact the Customer Care Line on 0300 123 3456 (press option 2). They’re open from 8am to 5pm Tuesday and Thursday, and from 8am to 6pm on Monday, Wednesday and Friday.
You should have a copy of your lease, which is a private contract between you and your landlord, setting out the rights and duties of both the landlord and the leaseholder.
Please make sure you’ve got a copy of this: it’s important. If you’ve lost it, please contact us: there will be a small fee for this service.
Your lease allows you to occupy the property for a set number of years (this is called your lease term). Most owner occupiers have long leases of 99 or 125 years. This reduces over time, from the date the lease was first granted. The outstanding term will depend on what was left on the lease when you took it over.
In the event of any query, you should first refer to the lease, preferably with professional assistance. We will always ensure that the management of your property, tenancy and rent or service charge follows the terms of the lease.
Repairs and maintenance
The terms of the lease will set out the responsibilities of your building.
If you’ve bought a flat, then where we own the freehold, a common arrangement is that we are responsible for keeping the structure in good repair, maintaining and cleaning any common parts. We will then recover these, and any other costs, through the service charge. You will be responsible for the internal decoration and repair of your flat. On developments where we don’t hold the freehold, then the freeholder may employ a managing agent to carry out these management duties.
If you’ve bought a house, you’ll be responsible for carrying out all the repairs.
Not all leases are the same, however, so you should consult your lease to work out your own obligations.
If you breach the terms of your lease, we have the right to forfeit the lease and recover possession of the property.
Most of the service we provide incur an administration fee for the work involved, for example, in subletting, copying of leases and selling your home.
These will be explained in any information we send you about the work. For more information about Administrative Charges please download the Administrative Charges brochure
Frequently asked questions
You can vary any terms of your lease by agreement with us. In addition, you have the right to appeal to a leasehold valuation tribunal on specific grounds, so that you can vary your lease.
We do not allow individual satellite dishes to be put up on blocks of flats, because this often breaches planning conditions, can be unsightly and can cause damage to the building. Newer developments often have a communal dish provided, or a service provider will normally be prepared to erect a communal system if a number of leaseholders want this. If you do put up a satellite dish, you will be charged for the costs of our removing it.
Call us on 0300 123 3456 (press option 2) - or speak with the contractor directly. We will give you a copy of the cleaning specification they are working to, so that you know what you’re paying for. Generally, internal parts and refuse areas are cleaned weekly, while gardening is carried out fortnightly from May to October. You’re welcome to come with us when we inspect the estate: we’ll also display a copy of our inspection report on the communal notice board.
We encourage you to set up a Residents Association within your scheme, or join an existing association. We’ve also set up a leasehold forum, so you can feedback your comments to us directly. Call us on 0300 123 3456 (press option 2) for further information.
Buying more shares in your home is called staircasing: after you’ve bought your initial share, you can then buy further shares called tranches. The minimum tranche you can buy is 10%. You can usually buy up to 100% of your home. Find out more about staircasing >
If you’re a shared owner, you would not normally be able to sublet your home, unless you have a compelling social reasons, such as having to relocate because of your job.
If you own your property, however, then you’re able to sublet your home, unless it states otherwise in your leasehold agreement. You will have to give us a contact address whilst you are not living there. You will remain responsible for paying relevant charges for your property: and if your tenant causes nuisance, then you will be responsible and could lose your home.
We want to give you as much freedom as possible to change your home, but we need to make sure that any changes you make won’t have negative implications for other owners, or affect the structure of the building. You will need to get our written agreement when you carrying out any of the following improvements:
- changing windows and external doors
- anything requiring scaffolding or access to communal facilities
- anything that affects the structure of your home
The short answer is no: communal hallways and landings have to be kept clear at all times because they are a means of escape in case of fire. If anything is left in the hallway, we will ask you to remove it: if you don’t, then we will dispose of it and may incur costs as a result.
Your solicitor should provide you with a copy of your lease when you complete the purchase of your property. If you’ve lost this, or did not originally receive one, we can help you with a replacement. There will be a charge for this service.